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AP PRO 1.6 RELEASE

AccessPortal Stage 1PRO5

Access Portal software features for version 1.6

The latest release of Access Portal brings enhanced functionality, along with an even easier install.

Features

Easy installation

Installing Access Portal has been made even easier with an automatic installer. In just a few clicks, SQL Server is automatically installed, configured and a database attached for Portal. The install also creates an automatic administrator profile (SYSDBA), meaning you’re up and running quicker than ever.

Visitor Portal

Visitor Portal is a complete online, web based visitor management solution that streamlines the process of managing visitors to your facility. As the solution is web based, it can be immediately deployed and accessed through any web enabled device, such as a smart phone, tablet or PC – doing away with the unreliable and inaccurate paper based systems.

Visitor Portal seamlessly integrates with Access Portal and all actions are recorded in the system, for complete auditability and quick reporting.

Reporting

The reporting framework has been updated to no longer need Windows IIS, which reduces system install time and server complexity. The user interface has also been standardised to better align with Access Portal’s methodologies.Time reports have been expanded to include hours worked reports, with new graphics that give a visual representation of the text data.In addition the security of reports has been further enhanced through the use of user profiles, where you can deny or grant access to specific data in any column. A system administrator can also see all reports and edit all reports,however reports created by the system administrator can only be seen or edited by this user.

Where a user has created a specific report, this can only be edited by that user and the system administrator; although users who have the same operator profile can see all reports created by their members.

Scheduled Tours

The remote management of scheduled functions, such as a guard undertaking a routine patrol of the property, or cleaners undertaking their duties, can be managed through the scheduled tours feature of Access Portal. People undertaking a scheduled tour must then “tag in” at the required areas and time. If the routine is not followed, or completed, an event is created. All tours, whether completed or not, are recorded in the database for full auditability and reporting. The addition of a timeline in the Active Tours view, also makes monitoring even simpler as the timeline shows all the points in the tour, along with the current progress and status.

Filter profile

The filter profile now has the ability to control whether a user can see a particular column or filter when generating a report, based upon the rules of their profile. This prevents users who are allowed to view reports, from viewing information they don’t have authorisation to see.

Custom fields

The ability to assign a selected custom field in reports, as a column or filter, gives you even greater flexibility to report on what you need. You can also show the custom field in Person/Asset profiles to incorporate specificinformation when capturing data.

Person / Asset profile

You are now able to define whether a profile is a Person, or an Asset, to enable you to have a Person with more than one Asset. When selecting the Asset profile, only one item can be assigned.

Card printing

On-site card printing can now be done through the integration of a design and printing module with Access Portal. This allows you to use one software suite to create your cards and, because they are from the same family, all tag holder information can be easily drawn directly from Access Portal and printed on a connected device. Database connection pooling Impro continues to cement its position as an industry leader in hardware communications ability and flexibility. The latest release of Access Portal continues the enhancements in the hardware information flow infrastructure. Multi-threading, and a further increase in the number of concurrent connections, is at the heart of the update. The changes have added to the already impressive processing time and are particularly beneficial when parallel tasks are performed, such as uploading configuration data to multiple devices.

Safe IP

The system requires an IP address to be sent to a unit, so that it knows only communication from this IP address is allowed – this stops any unwanted interaction with the hardware, and provides additional security to your site. Previously the default site had to be manually configured by the user; when upgrading to Access Portal 1.6, the system will automatically set the IP address for each site, if the site does not have a valid IP address. Portal Sync Existing IXP400i sites wanting to migrate to Access Portal can now undertake a controlled and planned change over using Portal Sync, without the risks associated with a hard cutover to a new system. The Portal Sync deployment is a paid for, optional extra that is deployed with the assistance of Impro’s client services’ division. The full ability of Portal Sync is site dependant, based on the hardware in use and system configuration, which is documented by the Client Services team. Following Portal Sync’s successful deployment, all interaction for both systems will be through the Access Portal user interface. This allows for a seamless migration when the existing IXP400i doors are formally migrated to Access Portal. An added benefit is the fault-finding built into Portal Sync, which will alert to you potential conflicts and resolve them prior to migrating – resulting in minimal down time and a smoother transition to the new system.

Other:

Resolution: the resolution has been adjusted to 1024x768 to enhance the display on laptop computers.
Biometrics: you can disable biometric devices from the Biometrics tab in the server application.
Images: the thumbnail view is scaled to keep the aspect ratio. Thumbs are saved at 148x148, while the original image is saved at a maximum of 1024x768.
Splash screen: a splash screen is viewed when loading, to indicate the progress of your request.
Auto generated ID number: the Person/Asset profile includes the option of automatically generating the unique identifier, such as ID number, when a new person or asset is created. The system will ensure that all auto generated numbers remain unique, removing the hassle of you having to keep a record of numbers you previously generated.
Tag truncation: tag codes that use a truncation format which made use of the drop-zero bits function has been adjusted.

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Kwikwap Website Consultant: Retha

Terms and Conditions

Website consultant: Retha
Email: info@reliabledesigns.co.za
Cell number: 0839456709

1. Introduction
These are the general terms of the relationship between you (website visitor) and us (website owner). The terms cover all use of this website. You agree to the terms by visiting and using this website.
2. Definitions and interpretation
2.1 Definitions. In the agreement:
terms means the terms, consisting of:
these terms of use; and any other relevant specific terms, policies, disclaimers, rules and notices agreed between the parties, (including any that may be applicable to a specific section or module of the website); we, us, or our means , the owner of the website. It includes our officers, agents, employees, owners, co-branders and associates where the terms limit or exclude our liability; you or your means any visitor to this website, including any other person, website, business or agent (including any virtual or robotic agent) associated with the visitor.
2.2 Conflict. If the meaning of any general term conflicts with any other relevant specific term, the specific term will apply. Specific terms apply to a specific section of the website or have been specifically agreed between you and us.
3. Use of this website
3.1 Licence. We grant you a limited licence to use this website on these terms. We may cancel your licence at any time for any reason. Your licence is automatically cancelled if you do not get our written permission before using this website in a way these terms do not allow.
3.2 Breach. If you breach any of the terms or infringe any other person's rights (including copyright), we may cancel your licence, block you from using the website, claim specific performance or damages against you and take any other steps the law allows, without affecting our rights.
3.3 Framing. You may not frame this website or any of its pages.
3.4 Linking. You may only link to the home page of this website. You may not deep link (link to any other page) or link in any way that could suggest that we endorse or support you, or that you have any rights in our website or intellectual property.
3.5 Virtual agents. You may not use any technology (including spiders, crawlers, bots and similar virtual agents) to search or gain any information from this website.
4. Your capacity
4.1 Capacity and agreement. You promise that you may visit this website and agree to the terms because you are: are at least 18 (or regarded as legally adult), and have the legal right and capacity to do so; or are not 18 yet, but have permission from your parent (or legal guardian) to do so.
4.2 Accurate information. You promise that you will give only accurate information to us and this website.
5. Intellectual property
5.1 Ownership. Except as provided to the contrary in the agreement, all right, title, interest, and ownership (including all rights under all copyright, patent, and other intellectual property laws) in, to or of this website are our sole property or will vest in us or a third party licensor. All moral rights are reserved.
5.2 Trademarks. Our logo and sub-logos, marks, and trade names are our trademarks and no person may use them without permission. Any other trademark or trade name that may appear on our marketing material is the property of its respective owner.
5.3 Restrictions. Except as expressly permitted under the agreement, the website may not be: modified, distributed, or used to make derivative works; rented, leased, loaned, sold or assigned; decompiled, reverse engineered, or copied; or reproduced, transferred, or distributed.
6. Limits to our liability
6.1 You use this website at your own risk. We provide the website `as is`. We do not give any express or implied warranty or make any other promise about this website. For example, we do not warrant that it is good quality, fit for any particular purpose, accurate, complete, up-to-date, legally effective or secure. We also do not warrant that it is free of latent defect, errors, malicious software or infringing content, or that you will have quiet or uninterrupted use of it.
6.2 You indemnify us. You indemnify (or promise to protect) us against any claim, demand, loss, damage, cost, or liability (including reasonable attorneys' fees) related to your use of this website.
6.3 Faults. We will do our best to fix any fault in this website as soon as reasonably practical after we find out about it. This is the limit of our responsibility and liability for any fault in the website.
6.4 Direct damages limited. If the previous clause does not apply for any reason, our maximum liability to you for all claims for direct damages is R100. This limit applies whether a claim is based on contract, delict (tort) or any other legal cause of action.
6.5 No liability for indirect damages. We will never be responsible for any indirect or consequential damages or losses, even if we should have foreseen them. These may include any loss of profit, loss of goodwill, loss of use or damages related to lost or damaged data.
6.6 Other website. We are not responsible for anyone else's website.
7. General
7.1 Entire agreement. The terms are the entire agreement between the parties on the subject.
7.2 Changes to website. We may change or stop publishing this website without notice and will not be responsible for any consequences.
7.3 Changes to terms. We may change the terms by placing a notice on this website. If you do not agree with the change, you must stop using this website or the changed terms will apply to you.
7.4 Facts about website. If an administrator of this website signs a letter confirming any fact related to the website, that letter is conclusive proof of its contents. These may include the version of the terms that apply to any dispute, or what content or functions the website had at a particular time or date.
7.5 Waiver. We do not ever waive (give up) our rights, even if we allow you any favour or extension of time, or we delay enforcing our rights against you.
7.6 Severability. Any term that is invalid, illegal or cannot be enforced must be regarded as deleted. The remaining terms continue as intended.
7.7 Law and jurisdiction. South African law and conditions (such as time and date) govern the terms. Only the South African courts may decide any dispute about the terms.

Privacy Policy
1. Collection We collect certain information: when you contact us on our website; from your web browser; from cookies we may send to your computer and from web beacons on our website to track how you use our website and to try and give you a personalised experience; and optional information, that you provide when you upload or download content from our website.
2. Use We may use your information: to send you send administrative messages and email updates to you regarding the website; for marketing purposes; targeted content in certain, specified instances.
3. Disclosure We might disclose your information in the specific circumstances mentioned in this policy.
4. Security Our hosting company will host your website in a secure server environment.
5. Your choices You can turn off cookies in your browser; or You can opt-out of marketing communications with us.
6. Contact us You can contact us with privacy related questions at craig@pfmaintenance.co.za address
7. Audience This policy applies to all visitors to our website (`you` and `your`).
8. Purpose of this policy We respect your privacy and take the protection of personal information very seriously. The purpose of this policy is to describe the way we collect, store, use, and protect information that can be associated with a specific natural or juristic person and can be used to identify that person (`personal information`). Personal information:
8.1 includes certain information collected when you contact us (see below); and optional information that you voluntarily provide to us (see below).
8.2 excludes information that has been made anonymous so that it does not identify a specific person; permanently de-identified information that does not relate or cannot be traced back to you specifically; and non-personal statistical information collected and compiled by us and information that you have provided voluntarily in an open, public environment or forum including (without limitation) any blog, chat room, community, classifieds or discussion board. Because the information has been disclosed in a public forum, it is no longer confidential and does not constitute Personal Information subject to protection under this policy.
9. Acceptance of terms By using this website you are deemed to have read, understood, accepted, and agreed to be bound by these terms.
10. Collection
10.1 On registration. Once you contact us on our website, you will no longer be anonymous to us as you will provide us with personal information.
10.2 Collection from browser. We automatically receive and record internet usage information on server logs from your browser (`usage information`).
10.3 Cookies. When you access our website we may send one or more cookies (small text files containing a string of alphanumeric characters) to your computer to collect certain usage information. We use information gathered by cookies to improve the website. Please note that some of our business partners (e.g. advertisers) use their own cookies or widgets on our website. We have no access to or control over them. Information collected by any such cookie or widget is governed by the privacy policy of the company that created it, and not by us. We use Remarketing with Google Analytics to advertise online. Third-party vendors, including Google, show your ads on sites across the Internet. Lead Find and third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimize, and serve ads based on someone's past visits to this website. Visitors can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using the Ads Settings.
10.4 Web beacons. Our website may contain electronic image requests (called a `single-pixel gif` or `web beacon` request) that allow us to count page views and to access cookies. Any electronic image viewed as part of a web page (including an ad banner) can act as a web beacon. Our web beacons do not collect, gather, monitor or share any of your personal information. We merely use them to compile anonymous information about our website.
10.5 Recording calls. We will monitor and record telephone calls that you make to our call centre, unless you specifically request us not to.
10.6 Optional details. You may provide information on a voluntary basis (`optional information`). This includes content or product that you decide to upload or download from our website or otherwise use any optional features and functionality of the website.
10.7 Purpose for collection. We may use any optional information provided by you for such purposes as indicated to you at the time you agree to provide such optional information.
11. Consent to collection We will obtain your consent to collect personal information: in accordance with applicable law; and at the time you provide us with any optional information.
12. Use We may send administrative messages and email updates to you regarding the website. In some cases, we may also send you primarily promotional messages. You can choose to opt-out of promotional messages.
13. Disclosure
13.1 Sharing. We may share your personal information with: other divisions or companies within the group of companies to which we belong; and an affiliate, in which case we will seek to require the affiliates to honour this privacy policy.
13.2 Regulators. If you contact us regarding your experience with using any of our products, we may disclose your personal information as required by law or governmental audit.
13.3 Law enforcement. We may disclose personal information if required: by a subpoena or court order; or to comply with any law.
13.4 Marketing purposes. We may disclose aggregate statistics (information about the customer population in general terms) about the personal information to advertisers or business partners.
13.5 Employees. We may need to disclose personal information to our employees that require the personal information to do their jobs.
13.6 Change of ownership. If we undergo a change in ownership, or a merger with, acquisition by, or sale of assets to, another entity, we may assign our rights to the personal information we process to a successor, purchaser, or separate entity. We will disclose the transfer on the website. If you are concerned about your personal information migrating to a new owner, you may request us to delete your personal information.
14. Security of personal information Our hosting company will host our website in a secure server environment that uses a firewall and other advanced security measures to prevent interference or access from outside intruders. We authorize access to personal information only for those employees who require it to fulfil their job responsibilities.
15. Retention of personal information
We will only retain your personal information for as long as it is necessary to fulfil the purposes explicitly set out in this policy, unless: retention of the record is required or authorised by law; or you have consented to the retention of the record. During the period of retention, we will continue to abide by our non disclosure obligations and will not share or sell your personal information.
16. Limitation We are not responsible for, give no warranties, nor make any representations in respect of the privacy policies or practices of linked or any third party websites.
17. Enquiries If you have any questions or concerns arising from this privacy policy or the way in which we handle personal information, please contact us.

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